| Office and Finance Manager |
| Full Time, Admin/Accounts |
| Please Quote Reference Number 98593 |
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Experienced Office & Finance Manager
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Feel valued and supported in a great team environment
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Our landscaping company is seeking an organised and efficient Office Manager to oversee daily office operations. We are a rapidly growing company. The ideal candidate will have strong administrative and bookkeeping skills, as well as proficiency in Xero. Experience in medium payrolls is also required - we use iPayroll. The Office Manager will be responsible for maintaining office efficiency, providing support for the office team when required, accurate accounting records, and great customer service.
This is a full time role however the job can also be split into two part time roles, one bookkeeper and one administrator. Applicants must be proficient at using Xero for bookkeeping. We are mostly interested in finding the right person for the role - the right attitude and having lots of initiative is a must.
Key Responsibilities:- Manage daily office operations, including answering phone calls, responding to emails, and greeting the occasional visitor.
- Personal Assistant to the Director assisting in daily tasks and creating reports on business matters
- Managing HR matters, preparing staff contracts, managing annual leave requests etc
- Managing vehicle fleet, property, tools and assets
- Maintain office efficiency by implementing and improving office systems and procedures.
- Manage office supplies inventory, order supplies when necessary, and ensure supplies are properly stocked.
- Organize and maintain office filing systems, both physical and digital.
- Maintain and update company databases, including client and employee information.
- Provide administrative support to team members as needed, including scheduling appointments and meetings, and making travel arrangements.
- Administrative support in vehicles, tools and asset management
- Bookkeeping tasks including:
- Reconciling
- Accounts Payable
- Accounts Receivable
- Invoicing
- Batch payments
- End of month closing, and basic end of month profit and loss. This includes accounting for wages payable and prepayments via the use of manual journals.
- Payroll and timesheet checking
- Payments to suppliers.
- Liaising with external accountants.
- 2 Monthly GST returns
- Budget and cashflow updates
- Managing client deposits
- End of Year Account preparation - Maintaining two email inboxes - the enquiries inbox and the accounts inbox, whatsapp chat groups
- Any other reasonable duties as required by the Director relating to the above matters
Qualifications:- Experience in similar roles.
- Ideally 3 years of experience in bookkeeping, including payroll.
- Experience in Xero. Experience in iPayroll or simPRO would be advantageous.
- Excellent organizational and time management skills.
- Strong communication skills, both written and verbal.
- Ability to work independently and in a team environment.
- Attention to detail and ability to multitask.
- Positive attitude and willingness to learn.
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| Please Quote Reference Number 98593 |
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